Patients shouldn’t be transporters of medical information.

Vaultara allows for rapid, contact-less access to essential imaging data and improved efficiency, and reduction in operational costs associated with medical image sharing.

Medical Private Network

MPN technology creates private, secure links with your healthcare partners allowing you direct connections without the use of VPNs.

Improved Care Coordination

Enhanced workflow efficiencies by providing rapid access to relevant patient information.

Workflow Optimization

Flexible infrastructure options allow you to realize process savings and immediate optimization.

Why Hospitals use Vaultara Flight solution:

Vaultara has eliminated the need for images from outside providers that were burned onto CD-ROMs and then either mailed or hand-carried from the provider to your facility. The process of then importing the images into your PACS was time-consuming—lost CDs, dysfunctional CDs that cannot be accessed by facilities, failures related to network security or systems incompatibility, and a host of other possible problems. For image studies taken by your facility and shared with outside providers, the process described above runs in reverse but has the same inherent risks. In addition, there are significant supply and mailing costs when using CDs for image sharing.

Hospitals require an efficient and cost-effective viewing and transfer platform that will allow its facilities to share images with their care partners.

Thereby greatly reducing the need for burning images to, and importing images from, CDs. Hospitals use Vaultara to facilitate transfers between facilities that may or may not be on the same network thus reducing duplicate downstream procedures.

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MPN – Medical Private Network

Vaultara has taken the stance that medical data is too vital – and the stakes of loss or extended time care are too high – to rely on CDs’ as a solution for image sharing.

Create your own Medical Private Network of sites that you can easily send and receive from, without the use of any public portals.

Our MPN technology creates private, secure links with your healthcare partners allowing you direct connections without the use of VPNs.

Vaultara’s MPNs protect your organization and provide enhanced patient care coordination, improving outcomes by eliminating ineffective processes that are still widely used today.

It's exactly what we were looking for to help transition away from CDs

Director of Radiology

Use Cases for Image Exchange

More than ever before healthcare providers and their patients are in need of a way to quickly exchange information, including images. However, some organizations haven’t adopted a system for sharing images or are only now considering how to implement such a system. Many still rely on physical media, such as CDs, to transfer important medical images. This method is no longer effective.

Let’s dive into a few of the most common-use cases and benefits of instant image exchange.

VIEW USE CASES

Hospitals have the option of electronically searching, accessing and exchanging data with outside providers.

Send

Offer seamless patient transfers by moving studies instantly to the destination facility.

Sender can anonymize the imaging data and set an expiration date for the transaction.

Recipients can access or download studies according to your specifications.

Vaultara’s solution operates within a virtual environment and does not require the installation of additional physical hardware within your Facility.

Medical image sharing with ultrasound

Receive

Collect imaging data from outside facilities for collaboration.

Review priors before seeing a patient to offer a higher standard of care.

Reduce redundant imaging.

Vaultara allows for an unlimited number of provider partners that are identified by your hospital to access the system, at no additional cost to either you or your partners.

Import

Quickly ingest medical images from CDs, DVDs, or USB drives.

Change patient demographics to easily associate images with existing PACS or VNA records.

Select desired destination for images.

Vaultara provides a solution for sharing any medical (DICOM or otherwise) with patients or providers outside of the network.

Audit

HIPAA-compliant tracking of all transmissions whether sent or received.

Quickly produce audit reports for set time periods.

User-defined access to audit trails.

Vaultara allows for rapid, CONTACT-LESS access to essential imaging data and improved efficiency, and reduction in operational costs associated with medical image sharing.

Configure

Completely customizable to suit your needs.

Administrators set specific user privileges for a clean user interface and intuitive workflow.

Establish expiration timeframes and password requirements.

Given the rapid expansion in electronic health record deployment since 2012, as well as the expected increase in cloud-based services provided by vendors...the frequency and scope of electronic health care data breaches are likely to increase.

Vincent Liu, MD, MS, Kaiser Permanente Division of Research, Oakland, California

Vaultara interfaces with any commercial PACS and or EMR

View a live demo today!

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Our Mission

Founded in 2013, Vaultara provides secure, rapid data sharing solutions which enhance patient care coordination throughout their health care continuum.  These solutions improve outcomes by eliminating ineffective processes that plague the healthcare industry.

Our Why

“After experiencing firsthand the challenges healthcare facilities have with sharing patient information between one another, I knew there had to be a better way.”  Following some medical challenges, my father lay in a hospital bed 1600 miles away from his primary care facility, awaiting the arrival of a CD requested two days ago.  Upon arrival, the care team reviewed prior imaging allowing them to make a diagnosis quickly, and start a treatment plan.

Why two days?  They can’t send them immediately?

This is a scenario facing thousands of patients and facilities daily.  Vaultara was established with one distinct goal in mind: developing a software solution that replaced ineffective processes, leading to enhanced patient care and improved outcomes.  No longer will patients wait days for priors to arrive via CD!

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Personalized cost analysis - Disc vs. Image Sharing

See if you can save money, and streamline operations!

Cost Analysis

View a demonstration from our catalog of online training videos

Sending Patient Information

This tutorial demonstrates how to login and navigate the screens required to send patient information utilizing Vaultara’s system.

Full catalog of online training videos available

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To assist in the implementation of the Mission Act.

To assist in the implementation of the Mission Act, Vaultara helped Veterans to obtain imaging studies outside of VA, while continuing to receive clinical care within the VA.  Vaultara has eliminated the need for images from outside providers that were burned onto CD-ROMs and then either mailed or hand-carried from the provider to the VA. The process of then importing the images into the PACS program was time-consuming—lost CDs, dysfunctional CDs that cannot be accessed by VA systems, failures related to network security or systems incompatibility, and a host of other possible problems.  For image studies taken by the VA and shared with outside providers, the process described above runs in reverse but has the same inherent risks.  In addition, there are significant supply and mailing costs when using CDs for image sharing.

The VA requires an efficient and cost-effective viewing and transfer platform that will allow its facilities to share images with their community care partners, thereby greatly reducing the need for burning images to, and importing images from, CDs. The VA uses Vaultara to facilitate transfers between facilities that may or may not be on the same network thus reducing duplicate downstream procedures.

VISN 20 sole-sourced the Vaultara Flight solution because of the following benefits:

• Vaultara interfaces with all commercial PACS vendors and with VistA Imaging.

• Vaultara provides an annual maintenance and support services agreement for all covered VA facilities. This support and service agreement includes on-going training and outreach services.

• As part of the privacy and security requirements our solution has obtained 6550 security clearance, and enterprise risk analysis.

• Vaultara has implemented the IT security requirements for the system interconnection documents required per the Memorandum of Understanding-Interconnection Agreement (MOU/ISA) and is listed as a system to be used by all VISNs.

• Vaultara’s solution can be purchased by a VA facility immediately and still be incorporated into Cerner when the new EMR gets installed at your facility.

• Vaultara allows for rapid, CONTACT-LESS access to essential imaging data, improved efficiency, and reduction in operational costs associated with medical image sharing.

• Vaultara’s solution operates within a virtual environment and does not require the installation of additional physical hardware.

• Vaultara allows for an unlimited number of CCN providers identified by the VA or its facilities, to access the system, at no additional cost to either the VA or the partners.

• Vaultara provides a solution for sharing any medical (DICOM or otherwise) data with patients or providers outside of the network.

Vaultara System Operates within the VA

Establishing new protocols that provide veterans, technologists, or referring physicians with needed records without physical contact is now a necessity.

Vaultara provides a VA approved solution to eliminating these problems while also alleviating potential overwhelm to the VA healthcare system caused by COVID-19. We welcome the opportunity to present a 30-minute demonstration showcasing the benefits our solution can provide to your VISN. Please provide a date and time that will work in your schedule and I will coordinate the virtual demonstration.

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News from the Vaultara Blog

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